Meeting scheduling
Find a time that works, send invites, and keep a shared calendar of every board and committee meeting — no more email threads.
Launching 2026Governance, made easy
Run your church board like the good stewards you already are.
Board Steward brings scheduling, agendas, motions, votes, tasks, policies, and e-signatures into one warm, simple portal — so your board can spend less time on logistics and more time on mission.
Free to join · Be first in line at launch · No spam, ever
Next meeting
March Board Meeting
Agenda
7 items ready
Open motions
2 to vote
Tasks due
4 this week
20+ years
serving churches & nonprofits in tech
One portal
for every meeting, decision & document
Two ways
to use it — self-led or fully shepherded
Sound familiar?
Faithful boards deserve better than scattered notes and lost decisions.
Most church boards are run by volunteers giving their evenings. The mission is clear — but the meeting logistics quietly eat the time and attention that should go to the work that matters.
See how Board Steward fixes it✕
Board stuck in the weeds — missing strategic threats
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Every decision stalled waiting for full consensus
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IRS filings and renewals slipping through the cracks
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One person controls the checkbook and the records
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Action items that quietly disappear
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Volunteers burning out chasing signatures and paperwork
Everything in one place
One calm home for the whole board
From scheduling the meeting to filing the signed resolution, Board Steward handles the full lifecycle of good governance.
Agendas & minutes
Auto-generate agendas from open items, motions, and tasks so your board spends meeting time on vision and strategy — not operational minutiae.
Motions & voting
Record votes in the room or asynchronously between meetings. Bylaw thresholds are enforced automatically, so decisions move forward without waiting for unanimous buy-in.
Polls & quick decisions
Need a read between meetings? Send a quick poll to the board and get a clear, recorded result without scheduling a special session.
Approval chains
Enforce segregation of duties with guided digital workflows — the right people review and approve, in the right order, with a full audit trail behind every decision.
Policies & documents
Store bylaws, resolutions, and compensation records with the version history and documentation standards the IRS expects — always current, always findable.
Coming soon
E-signatures
Send resolutions, consents, and policies for electronic signature, and keep the signed copy on file automatically.
Compliance reminders
Automatic alerts for corporate filings, property tax renewals, insurance renewals, and reporting deadlines — so your tax-exempt status never lapses quietly.
Beyond the meeting
Your board's job is leadership. Not logistics.
The best church boards spend their time on vision, outcomes, and people. Board Steward keeps the operational weight off the table so your board can manage the forest — not the trees.
SMART ministry goals
Set measurable outcomes tied to board decisions and track progress between meetings. Boards that define success in numbers hold themselves accountable — and re-ignite volunteer passion instead of burning it out.
Succession & transition planning
Document who leads and under what conditions before a transition happens. Pastoral and key leadership changes don't have to mean chaos when the plan is already written, versioned, and on file.
Staff governance records
Compensation approvals, worker classifications, job descriptions, and performance expectations — stored alongside the motions that created them so the board's role stays clear and defensible.
Built-in protection
Good governance keeps the church out of trouble
Church boards carry real legal and financial exposure. Board Steward turns the compliance burden from a guessing game into a guided checklist.
Google Drive + email
Passive storage
- ✕Files scattered across folders and inboxes
- ✕No alerts when a filing deadline passes
- ✕Anyone can edit, no approval trail
- ✕Decisions live in email threads, not records
- ✕Audit request? Good luck finding it.
Board Steward
Active governance
- One versioned library, always current
- Automated reminders before deadlines hit
- Approval chains enforce who signs off and when
- Every decision timestamped and on the record
- Audit-ready in seconds, not hours.
Tax-exempt status
Automated reminders for annual corporate filings, property tax renewals, and IRS reporting so your 501(c)(3) status never lapses quietly.
Financial integrity
Approval chains enforce segregation of duties — no single person controls both the checkbook and the records. Every transaction has an audit trail.
Decision records
Every motion, vote, and abstention is documented with date, attendees, and the bylaw threshold applied — the paper trail the IRS and your denomination expect.
Compensation documentation
Keep compensation approvals and comparability data in a dedicated, versioned record that proves "reasonable" to auditors and protects against private inurement findings.
Board Steward is governance software, not legal or tax counsel. For advice specific to your situation, consult a qualified attorney or CPA.
AI Add-on · $19/ month
Meet Steward AI — An assistant that actually knows your church.
Turn on Steward AI and your whole board gets an assistant trained on your records, documents, vendors, and decisions — ready to answer questions, summarize, and quietly watch for what's coming up.
When does our property insurance renew, and what's the premium?
Your policy with Guardian Mutual renews on August 14, 2026 at a premium of $8,240/yr.
Flagged — I'll remind the board 60 days out.
Source: Guardian-Mutual-Policy-2025.pdf · uploaded by Treasurer
When does our insurance renew?Summarize last month’s minutesWhat did we decide about the building fund?Draft an agenda for next meetingWhich vendor contracts expire this year?
Ask anything across your records
Chat with every minute, motion, policy, and document your board has ever created. “When did we approve the roof repair?” — answered in seconds, with the source attached.
Read & summarize documents
Drop in contracts, insurance policies, vendor agreements, or leases and Steward AI pulls out the key terms, dates, parties, and dollar amounts so the board doesn’t have to.
Renewal & deadline radar
It watches your documents and vendor accounts for expiration and renewal dates, then flags them well before they sneak up on the board.
Compliance & reporting reminders
Surfaces the filings, reports, and deadlines churches commonly face so nothing slips through. Informational support — never legal or tax advice.
Meeting prep, minutes & drafts
Generates agendas from open items, turns rough notes into clean minutes, and writes first-pass resolutions and policies for the board to review and approve.
Vendor accounts & key numbers
Keeps vendor accounts, contacts, and spend in one place and answers questions like “how much did we pay our landscaper last year?” straight from your records.
Add Steward AI at launch
Steward AI helps your board find, organize, and stay ahead of its own information. It does not provide legal, tax, accounting, or financial advice.
How it works
Up and running in a single afternoon
01
Bring your board onboard
We set up your church, import your members and committees, and load your bylaws and recurring meeting rhythm. You're organized on day one.
02
Run calmer meetings
Schedule, build the agenda, take motions and votes, and capture minutes — all in one place, whether you meet in person or online.
03
Keep your house in order
Tasks, documents, signatures, and decisions stay tracked and searchable between meetings, so your records are always ready when you need them.
Simple subscription pricing
Choose how hands-on you'd like us to be
One simple monthly price. No percentage of your budget, ever. Run it yourself, sit us at the table, or hand us the vendors too.
Organized
Your board leads. We run the system behind it.
$149/ month
billed monthly
Everything your board needs to run its own meetings well — scheduling, agendas, motions, votes, tasks, policies, and e-signatures in one calm portal.
- Full Board Steward portal for your church
- Meeting scheduling & shared calendar
- Agenda builder + minutes capture
- Motions, seconds & recorded votes
- Polls for quick between-meeting decisions
- Tasks with owners and due dates
- Policy & document library with versions
- E-signatures (coming soon)
- Automatic reminders for your whole board
- Email support
Shepherded
A Board Steward facilitator in the room with you.
$649/ month
billed monthly
Everything in Organized, plus a dedicated facilitator who sits in your board meetings, keeps things on track, and handles the operational work for you.
- Everything in Organized
- A dedicated facilitator in your board meetings
- We prepare your agenda before each meeting
- Live note-taking, motions & minutes during the meeting
- We follow up on tasks and signatures between meetings
- Quarterly governance & policy check-in
- Onboarding and training for new board members
- Priority support by phone and email
Managed
We source and vet your vendors. Your board approves.
$850/ month
billed monthly
Everything in Shepherded, plus full vendor management — we research, vet, and gather competitive bids, then bring the board a clear recommendation. You always keep the final say.
- Everything in Shepherded
- We source and vet vendors for your projects
- Competitive bids gathered and compared for you
- Clear recommendations brought to the board to approve
- Vendor contract, renewal & account management
- Spend tracking across all your vendors
- Dedicated account lead for your church
Add Steward AI to any plan
Chat with all your records, scan documents, and get flagged on renewals, deadlines, and reporting — for $19/ month.
Larger board, multi-site church, or denominational office? We'll tailor a plan. Talk to us.
Questions, answered
Still wondering about something? We're happy to talk it through — no pressure.
Who is Board Steward built for?+
Board Steward is made specifically for churches — elder boards, deacon boards, vestries, councils, and ministry teams that want calmer, better-documented meetings tailored to how churches actually govern.
Can our board members join meetings remotely?+
Yes. Scheduling, motions, voting, and polls all work whether your members are in the room or joining online, so hybrid meetings are fully supported.
What's the difference between the three plans?+
With Organized, your board runs its own meetings using the full portal. With Shepherded, a Board Steward facilitator joins your meetings and handles the operational work for you. With Managed, we also source and vet vendors so your board only shows up to approve.
How does Board Steward help with IRS and legal compliance?+
Board Steward tracks corporate filing deadlines, property tax renewals, and reporting obligations with automated reminders so nothing lapses. The document library keeps compensation records and meeting minutes in the format the IRS expects. Approval chains enforce segregation of duties to protect against the kind of single-person financial control that invites fraud. We're governance software — not your legal counsel — but we make sure your records are always ready if you need them.
Can we import our existing bylaws and documents?+
Yes. During onboarding we import your existing bylaws, policies, and member list. Your documents are versioned going forward so you always know which copy is current.
Let's talk
Tired of board nights lost to logistics?
Tell us about your board and we'll help you get set up — or answer any questions about which plan fits best.
- A real person helps you onboard
- Bring your existing bylaws & members
- Switch plans anytime as your board grows